Fax is Still Important

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Friday, January 30th, 2009 Subscribe To Our Feed

Email may have supplanted facsimile transmission in personal communications, but in several crucial business sectors fax is still the preferred transmission option, especially for those organisations that require paper documentation for statutory filing, archive or legal requirements. Lawyers, solicitors and bankers or loan companies are examples of professions that still insist on paper.Banks, the health service are others that require communication in hard copy where there is a clear audit trail.
Integrating fax in your existing IT infrastructure is therefore still an issue to consider. Fax to Email capability is one effective and efficient way of conveniently integrating communications technologies and avoiding additional costs by not having to purchase dedicated fax equipment.
Fax to Email presents incoming faxes as email attachments.It’s an easy and secure means of receiving, storing and transmitting important fax documents. It also enhances security because faxes no longer sit on a shared fax machine. Using Fax to Email services Your “fax machine” is never engaged and incoming faxes are immediately flagged for your attention on receipt.Filing and accurate archiving also becomes much simpler with Fax to Email services.
VoIP telephone line will also carry fax to Email and are cheaper than PSTN, will allow the receipt of many faxes simultaneously (unlike most fax machines) without worrying about running out of paper or toner.Additionally, fax documents are pre-scanned for storage in a convenient TIFF format so they can be printed out easily.Using VoIP Fax to email services means voice and fax calls can be treated differently, so the same telephone number can be used for both - voice calls are diverted to a human being while incoming faxes are diverted to a mailbox and stored.
Setting up a Fax to Email service is remarkably simple and costs as little as 40 pence per day to operate.In fact, depending upon the number chosen to run your service, there might even be revenue paid to you.Reputable VoIP and IP telephony providers will provide set up, alerts and admin free of charge.

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