Video Conferencing - Internet Conference Call - A Step by Step Guide
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Internet conference call is one of the ways the internet has revolutionized the way that we do about our business. Gone are the days of analog phones and in comes the digital revolution. Using the internet to power up your conference calls gives you many advantages. You can call a business contact wherever he maybe as long as he has an internet connection. More than that, you can even go in a video conference with him if you both have web cameras. Communication has never been as easy and as far reaching as it is today.
One of the first things to consider is placement of your camera. It should be placed as close as possible to your monitor, and preferably above it. Then, when you look at your monitor towards the camera, it will appear as though you are looking directly at those watching the video. If you have it positioned elsewhere, then you will appear to be looking away from the others and this could make you seem distracted or uninterested. Also, take special care that the lighting is bright and properly positioned so your face is not in shadow.
Step one: Find a genuine service provider
Many service providers will do anything for a quick buck. They can promise you global connection in your conference calls knowing fully well that their computer servers can not handle such services. More than that, other providers even charge hidden fees just to get even with the big discount that they are offering.
Just a reminder, before you go out and hire a service provider, you must first find out if this services provider can be trusted in handling the communication system of your company. You can do this by running a background check on the company of your choice. You can do this either in the internet or in the telephone. Find previous customers and clients of that service provider and ask them about what they liked and disliked about the service of that company. If you hear mostly thankful smiles then there is a big chance that the company that you chose is dependable and consistent.
It is also a good idea, if you can, to perform a test run of the meeting with someone ahead of time to iron out any technical difficulties that may arise. This could save precious time and keep your meeting from being a total disaster.
Once you have your equipment set up, and you’ve done a trial run, you are ready to start the meeting. Always begin by identifying each person who is attending the video conference. In order for people to communicate effectively, they have to be aware of everyone who is participating, especially since they don’t have the advantage of being able to see the other attendees face to face.
Just the same as a regular meeting, there should be an organizer or facilitator to handle the running of the meeting. This person will keep confusion under control by designating who is going to speak and ensuring that everyone has a chance to speak if they want to
Resource Author Francisco Rodriguez H.
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